Pearce Recruitment Limited trading as Accept Recruitment (“Accept Recruitment”, “we” or “us”) is committed to protecting and respecting your privacy.
This privacy notice (together with other documents referred to herein) describes what personal information we collect from you and how we process your personal information when you use the Accept Recruitment website (“website”).
PERSONAL DATA WE MAY COLLECT FROM YOU
WHO ARE WE AND WHAT WE DO
We are a recruitment agency as defined in the Employment Agencies and Employment Businesses Regulations 2003. We collect the personal data of the following types of people to allow us to undertake our business:
HOW WE OBTAIN YOUR PERSONAL DATA
A) Information you give us or we may collect from you
We may collect information about you when you fill in forms on a group company website, for example www.acceptrec.co.uk or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site, to enter our database, subscribe to our services, attend our events, participate in discussion boards or other social media functions on our site or enter a competition, promotion or survey.
The information you give us, or we collect about you may include:
B) Information we collect about you when you visit our websites
With regard to each of your visits to our websites, for example, www.acceptrec co.uk, we will collect the following information:
information that you provide by filling in forms on any of our websites. This includes information provided to us at the time of registering to use any of our websites (where applicable), subscribing to any of our services (where applicable), personalising any of our websites with your preferences or requesting further services,
technical information relating to your visits including, but not limited to, traffic data, location data, weblogs, other communication data and the resources that you access,
information when you respond to a survey and/or when you report a problem with one any of our websites.
C) Information we obtain from other sources
This is information that we obtained about you from other sources such as LinkedIn, corporate websites, job boards, online CV libraries, your business card and personal recommendations. In this case, we will refer you to this Privacy Notice within a maximum of 30 days of collecting the data of the fact that we hold personal data about you, the source of the personal data and whether it comes from publicly available sources, and for what purpose we intend to retain and process your personal data.
We work closely with other third parties including other group companies, our clients, other employment agencies who may be acting on your behalf, your previous employer or organisation that you worked for, credit reference agencies, organisations who process criminal checks (with your prior consent), DVLA and any other pre-engagement or pre-employment screening providers specifically required by our clients. We may receive information about you from them for the purposes of our recruitment services, pre-employment or pre-engagement screening services and other ancillary support services.
D) Special categories of data
If requested to do so by a client, or it is a requirement of our contract with a client, we may ask you for some ethnicity and diversity information to support the client’s equal opportunities monitoring. This could be information about your ethnic background, gender, disability, age, sexual orientation, religion or other similar beliefs, and/or social-economic background. Any information that is disclosed to the client will be anonymised where relevant.
As this information is ‘sensitive’ personal information we need to obtain your explicit consent before we can use it. We will therefore ask for your consent prior to asking you to complete the questionnaire. Answering the questions is entirely voluntary.
(ii) Criminal convictions
If a client requests us to obtain a criminal convictions check as part of their pre-employment or pre-engagement screening process, we will contact you first to explain the process and obtain your explicit consent to proceed.
HOW WE USE YOUR PERSONAL DATA
Your personal data will be collected and handled by us for the following purposes:
Our use of your information as described above is permitted by applicable data protection law because it is:
DO WE PROCESS DATA ABOUT YOU WITHOUT ANY HUMAN INTERVENTION AT ALL?
No, we do not.
HOW LONG DO YOU KEEP MY PERSONAL DATA FOR?
We will keep your information for as long as you wish to receive our communications and thereafter for the longer of the period required in order to meet our business, legal or regulatory responsibilities. As a general rule, if you are a candidate, your information will be held for as long as you are actively engaging with us in order to receive work finding services.
If you cease to actively engage with us:
if you are a candidate seeking a permanent or fixed term engagement, we will retain your personal data for two (2) years after the date we last had meaningful contact with you;
if you are a candidate seeking a temporary assignment or a contracting role, we will retain your personal data for two (2) years after date we last had meaningful contact with you (or, where appropriate the company you are working for or with);
if you are a contractor or temporary worker and have performed an assignment, we will retain details of your assignment for six (6) years after the end date of your assignment in order to comply with applicable accounting and tax laws and to assist in the event of HMRC raising any queries regarding your tax status.
SHARING WITH THIRD PARTIES
To facilitate our efficient use of your information, and to provide you with content and/or resources, or to fulfil a request you make of us, we disclose your information to third parties. However, this disclosure will only occur in the following circumstances:
To suppliers, contractors and intermediaries: from time to time, we may engage or employ other companies and individuals to perform functions on our behalf. Examples include the hosting and/or maintaining of website content, or the provision of certain features contained on the website, and the provision of marketing services, payroll services
Such recipients will only have access to your personal information as required by them to perform their functions and are not permitted to use such personal information for any other purposes. These recipients will be subject to contractual confidentiality obligations,
To government or law enforcement authorities if we determine in our sole discretion that we are under a legal obligation to do so.
IP ADDRESSES AND COOKIES
We collect information about your computer, including (where available) your IP address, operating system and browser type, for system administration. This is statistical data about our users’ browsing actions and patterns, and we will not use it in isolation to identify you or any individual. If you provide us with personal data, such as your name, we will then match your IP address and browsing history (for example) with that personal data.
For the same reason, we may obtain information about your general Internet usage by using a cookie file which is stored on your device. Cookies help us to improve the website and to deliver better and more personalised content.
If your computer is shared with other people, we advise that you do not select the ‘remember my details’ option when that option is offered by the website.
WHERE YOUR PERSONAL DATA IS STORED AND PROCESSED
As explained in the “Sharing with third parties” paragraph above, we share your personal information with the following:
Third party suppliers, contractors or agents: where we use a third-party supplier, contractor or agent, your personal information remains under our control and we have controls in place to ensure your personal information is adequately protected.
We endeavour to take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this policy.
DO WE TRANSFER YOUR DATA OUTSIDE THE EUROPEAN UNION?
Your personal information can be transferred and processed in one or more other countries, in or outside the European Union. We shall only transfer your data outside the EU to countries which the European Commission believes offers an adequate level of protection to you, or where Accept Recruitment has put in place appropriate safeguards to seek to preserve the privacy of your information.
Although we will do our best to protect your personal information, you should be aware that the transmission of information via the Internet is not completely secure and we cannot guarantee the security of your personal information transmitted to the website or any third party; for this reason, any transmission is at your own risk. We will use strict operational procedures and adequate, technical and organisational security measures to prevent any unauthorised access, change, deletion or transmission of this personal information.
YOUR RIGHTS. HOW YOU CAN ACCESS, CORRECT AND DELETE YOUR PERSONAL DATA
You have the right to ask us not to process your personal information for marketing purposes. We will usually inform you (before collecting your information) if we wish to use your information for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect your express consent from you if legally required prior to using your personal data for marketing purposes.
You can exercise your right to accept or prevent such processing by checking certain boxes on the forms we use to collect your information.
Our websites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.
The GDPR provides you with the following rights. To:
To exercise your rights, you can contact us at the following address: firstname.lastname@example.org
To the extent our processing of your personal information is based on your consent, you also have the right to withdraw your consent at any time. Withdrawal of your consent will not affect the lawfulness of any processing based on your consent before the receipt of such withdrawal.
We will only send marketing communications to you via email or other communication means where you have consented that we may do so. We will usually offer you a check box on the forms we use to collect your personal information where, if you agree to receive marketing communications, you have to click the box. Where we send marketing communications to you via email, you may opt out of receiving any further marketing communications by clicking the ‘unsubscribe’ or ‘opt-out’ function in the email.
In addition, you can also exercise your opt-out right at any time by contacting us at email@example.com and providing the following information: your name, your email address, a contact telephone number, the marketing communications you would like to opt out of receiving.
CHANGES TO THIS POLICY
The terms of this policy may change from time to time. We shall publish any material changes to this policy through appropriate notices either on this website or contacting you using other communication channels.
You are easily able to stop change your mind and remove your consent. Should you wish to do this, please click here to access the form.